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Document and Records Control Procedure

Ready-to-edit procedure for controlling documented information under ISO 9001, ISO 14001 and ISO 45001 clause 7.5, for QHSE managers and document controllers.

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Document and Records Control Procedure

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  • Four-level document hierarchy diagram with examples for each level
  • Document numbering format, type codes and electronic file naming rules
  • Creation, review and approval flowchart with an approval authority table
  • Revision control, distribution, periodic review, obsolete and external document rules
  • Records control requirements and a records retention table
  • Electronic folder structure, access rights, backup and e-signature controls, plus change request form and revision history table
Guidance included: Auditors pick a document on site and compare its revision with the master register, then check the approver matches the approval authority. This procedure sets out each step they trace, and the guidance boxes show the common gaps between procedure and site practice.
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